Narrator: This video shows how a designate creates a request in SADIE, the Special Authorization Digital Information Exchange, and sends to a prescriber. All persons in this demonstration are fictional. Select the Create Request button. The General tab displays the prescriber's contact details. If there is more than one location that a prescriber works from and you need to select a different location, select the Change or update practice location button. Click Edit to make updates to information for locations if required. Select a different location, if necessary, then click Select. The prescriber will receive email notifications at their GO Secure email address as well as this address if provided, for requests designates have prepared for review and submission to the EAP, and to notify them that a Ministry response is available to view in SADIE. Click the checkbox to confirm the practice location details are accurate.
Next, navigate to the Patient tab. Record the patient's details. Fields that are mandatory are designated as required. Notice the way dates are entered. To avoid mistakes the year month and day must each be selected. Next, navigate to the Drug and Indication tab. Select the request type. An initial request is for a first-time application to EAP. A renewal is a request to renew an existing EAP approval. You can start by selecting a drug or indication. Bolded items in the drop-down lists represent drug and indication combinations that are most commonly requested which in most cases will provide a criteria specific smart form with clinical questions specific to the criteria for this drug and indication. As you type the list is filtered to show any drug with those letters in its name.
When selecting a drug you can search for a drug by typing the brand name, generic chemical name, or drug identification number. The generic chemical name of the drug is what appears and must be selected. Note that for best experience and to access smart forms where available users should select a value from the drug drop down field and select it by clicking on the drug name. If a drug that is available in the drop down is not selected or only part of the name is typed in users will not benefit from the features of a tailored smart form and the questions that are presented may not be specific to the desired drug and indication. This can result in an incomplete submission and the need for the EAP staff to request additional information causing delays. If the drug or indication is not in the list type the drug name to complete and submit a request using a standard EAP form. The hospital discharge section is available for patients awaiting discharge. Once a drug and indication are selected reimbursement criteria for that combination display if available. Next, navigate to the Clinical Details tab.
The Clinical Details tab collects the necessary clinical information to determine if the patient meets the funding criteria. The questions dynamically appear based upon the input and changes to a response can change what questions are asked. Clinical questions that are mandatory fields are noted as required. If a mandatory clinical question is not answered, when you send the request to the prescriber a rationale must be provided to explain why. Providing answers to all mandatory questions will ensure the request is dealt with promptly. Certain questions require or allow for you to attach supporting documentation. Next, navigate to the Review tab. Review the Request Summary screen carefully to ensure all information provided is accurate and all questions have been answered. Any mandatory question that has not been answered will be indicated and highlighted in yellow with the message value is required. Click on the 'Value is Required' message to be directed to the related question that was not answered. Once all necessary information is provided designates can send the request to the prescriber to submit by using the Send to Prescriber button.
If a request is sent to a prescriber to submit and not all mandatory questions have been answered a pop-up box will appear where they can provide an explanation for why they are not providing all required information. Click Send to Prescriber.
A message indicates the request has successfully been sent to the prescriber. The request now appears in the Requests Ready to Submit list.
After the prescriber or delegate submits the request to the EAP, users can track andview the submitted request and Ministry decision by selecting Menu in the header and then clicking on View submitted. Designates assigned to the practice location for the request will receive an email notification when the request has been submitted to the EAPand all users will receive an email notification when a Ministry decision is available to view in SADIE.
Find links to other learning resources on our training aids page at Ontario.ca/SADIE. Have questions? Email us at SADIE@ontario.ca